Maybe if you’re using OneNote on a powerful laptop or a new, ultra-configured tablet, you may not have noticed any slow-down. Or if you like to keep neat little notes that only use a letter-sized page of writing/text at a time, this likely has never occurred.
But if you use just a half-decent tablet (that’s what I consider my X61T) and you enjoy the freedom of an endless notebook, then you may have noticed the hit that OneNote takes if you start messing with ink and images a few scrolls down the page.
Now, in OneNote’s defense, just having an endless page as an option is cool, but we want perfection! How long has OneNote been out? Years? Let’s get on the ball, wonderful OneNote team (they really do seem like a great team).
But until it’s a non-issue, here are some ideas to help perk up your perpetual page.
Start with the basics
OK, so the problem is with OneNote but if you can’t make the weight lighter, make the muscle stronger!
OneNote increasingly needs more RAM the more words you select, pages you scroll, and images you paste (or so it seemed from my testing), so free up that RAM! Add more if you can. If you only have one gig and you’re running Vista, you really need at least two. If you have two, try three. If you already have three then you’ll probably have better results freeing the RAM you have, but four won’t hurt anything but your wallet.
While messing with your long pages, minimize the use of other RAM-hogging programs, or just other programs in general. Remember that FireFox tends to grab a lot (at least on my machine), especially with numerous tabs open, and often keeps it even after it is closed so you may need to manually end the process in the Task Manager (right click on the bottom Windows toolbar).
I’m not sure if it’s true, but there’s a rumor that just minimizing program windows that aren’t in use can improve the performance of your computer. Worth a shot.
Also don’t forget to end any background services like…well, there are a lot of them so just make sure you know what’s going on. Is Windows indexing stuff? Are you seeding any torrents you don’t know about (not that anyone here would download torrents
)? Are there updates to anything downloading or installing? Just keep an eye on this stuff.
There is also the option to sacrifice battery to get better performance, an option I often use. I’d much rather sit by the outlet or only have two-three hours battery if it mean not having any wait time. Your call, but remember it’s an option.
So what is OneNote doing that’s so hard?
I did some research on this and it seems that John Guin, a member of the OneNote test team, explains it best in this post.
Since each line of text from the original file becomes its own element, we track the last modified time for each element and assign it a unique ID. This way, if you (or someone else in a shared notebook) makes a change, we can show who modified which element and at what time the change took place. It does add some overhead to the file.
This is why 20 pages of text in Word acts differently than 20 pages of text in OneNote. A trade of performance for features, and only a performance hit for some users. But I would question Guin’s evaluation when he says,
And there was no detailed case to paste an entire book of prose onto a single OneNote page. This did not surprise me too much - this is not a common operation at all, and I doubt any significant number of people would do this.
OK, maybe not a book of prose, but I have pages upon pages of 50-60 slides in a single OneNote page with written notes on top. I think this has the same effect and I would hardly consider it extreme. Maybe not every user does it like this, but I am sure I’m not the only student who does. You need different test cases, OneNote team.
So what can you do?
We won’t see any major improvement from OneNote for a while, but in the meantime there are some things you can do to help that are internal for OneNote I’d like to thank to reader Julian for help trouble-shooting this problem.
Julian found that changing the Pen Mode (under the Tools menu) to "Create Handwriting Only" and then starting a new page improves the performance of long pages. I think this is because it’s one less thing for OneNote to think about while you’re writing, but do note that this will give you some odd ink-to-text results when it tries to convert that arrow to a word instead of treating it like an image.
You can also check out OneNote’s option panel for some performance options.
- Under the Pen category, turning off pressure sensitivity will make your files smaller and theoretically easier to handle. The only use I find for pressure sensitivity is for highlighting and for using a chisel tip, and since OneNote doesn’t have a chisel tip option, I usually have this option off anyway. My files are big enough as it is.
- I went ahead and turned off the "Automatically switch between Pen and Selection Tool" with the thought that if it’s done automatically, then it’s likely it’s thinking about it while I’m writing. Since I usually know when I want to ink and when I want to select, I turned this off so I can do the thinking for it.
- Under the Audio and Video category, you may have search of audio and video recordings enabled. This happens in the background while you’re plugged in, but if that’s how you usually take notes or mess with your long pages, then it could be indexing those audio files while you work. Like any other process, this can slow you down and you may want to sacrifice audio searching if all else fails.
- Under the Other category, you can disable text recognition in pictures which is technically something that slows down OneNote but it’s one of my favorite features so I never have it checked. I love picture search :-D. Any lag from that is worth it in my book. A better option is the battery performance selector. If you can spare a few minutes of battery life, you might as well have it at Max Performance rather than Max Battery. I’ve found the difference between these two are rather dramatic and if OneNote is ever acting sluggish, this is the first thing I check.
If all else fails, you can always just make subpages instead of long pages, but what’s the fun in that?
Other suggestions?
So those are my suggestions, but I’m fairly sure there are other things you can do that I just don’t know about yet. If you have any ideas that weren’t mentioned or if you’d like to clarify or correct anything I mentioned here, please do comment!